Ever wonder what happens to your scribe sheets after an agility trial? Well, I’m here to solve that mystery and share how this could potentially have a negative impact if you’re not timely when it comes to record keeping.
So here’s what happens to those scribe sheets.
First, I bring them home. Whether it’s in my checked luggage or in the trunk of my car, those precious scribe sheets are transported back to my home where they are carefully placed in a box that will reside in my closet.
Second, after exactly ONE YEAR, I throw them out. Well really, they get tossed into a recycling bin or become a bonfire starter pack, but the end result is the same. They are never seen again. Gone. Forever.
Why Should This Matter to You?
Well, imagine you received a qualifying run at a trial and are counting Q’s toward a title or to meet the requirements for a national event. You rightly assume the qualifier was recorded accurately and it got to the Agility Department’s Home Office…but remember, everyone inputting the qualifying information at the trial and all the way up to home office is human and we do make mistakes. Plus even a technical glitch can happen here or there.
So unbeknownst to you, that important Q was never tallied into the ‘official system’.
By the way, the chances of this happening are roughly less than .01% (1) but I bring this topic up because nobody wants their personal Q to be the freaky odd and negative statistical moment.
Let’s fast forward to some point in the future when you realize a Q is missing from your dog’s accomplishments and are looking to have a correction made. Regardless of what may be in your possession, the ONLY thing that can reverse a non-qualifying score is the SCRIBE SHEET. You know, the one that I (as the judge) have. The very one I only keep for 1 year and then toss into recycle oblivion.
I bring this up because in this modern day and age of agility automation, one very important rule has become forgotten.
It is 100% the handler’s responsibility to monitor and ensure their dog’s accomplishments are correct with each agility organization. But most importantly, you only have 1 year from the date of the trial to dispute the official results.
Since a scribe sheet is the ONLY thing that can change a score dispute, items like a ribbon, a ribbon label or even a video are irrelevant. Useless actually.
How To Prevent Losing a Legitimate Q
The best way to prevent the accidental loss of a Q is to accurately track your dog’s accomplishments as they happen (I use a spreadsheet), as well as check the agility organization’s official results every quarter to be sure they match what I have recorded. I suggest adding this as a To Do task on your electronic calendar and automatically schedule it for every 3 months.
Not only does this prevent the loss of a Q, but it also makes it much easier to track down exactly where the missing Q occurred.
By the way, the stack of scribe sheets in the picture above will be tossed by the time this blog post reaches your in box, so don’t delay! Get started on a system to track your dog’s qualifying runs and be sure to confirm that the agility organization’s results match.
Want a Worksheet to Help Track Your Qualifying Runs?
P.S. Stay tuned, or better yet stay in touch by filling out the form below and receive blog updates in your email, as my next post will include a FREE worksheet to track your qualifying runs!
In the meantime, happy handling!
(1) Side Note: I want to add that it would be incredibly rare for a qualifying run to be incorrectly recorded. In the 18+ years I’ve been judging agility, I can only remember (at the most, maybe) 4 times something like this occurred. When I did some quick math, this roughly came out to a less than .004% chance of happening (see how I came to this percentage by viewing the equation below).
300 runs per day = 300 scribe sheet x 900 scribe sheets for a 3-day weekend, multiplied by 6 agility trials judged per year = 5,400 scribe sheets per year of judging x 18 years of judging = 97,200 total scribe sheets. 4 (the number of times an error occurred) divided by 97,200 scribe sheets = statistically 0.0% when rounded up.
To Check AKC’s Records (Thank you Amarillo Obedience Club for putting this together):
1. Access akc.org on the internet
2. Create a login
3. Click on the AKC Store/Shop
4. Select AKC Professional
5. Select Competitor Reports under Exhibitors
6. Select 1. Individual Dog Award Record and Points Progression
You are now at the AKC Points and Awards Report form.
1. Select Find a Dog – you will need either your dog’s registration number or registered name (spelled correctly)
2. Once your dog shows up in the Dog space in the form, select View Points/Summary of the Title Progression for this dog
If nothing appears, it is likely that the show where the Q was awarded has not yet been processed at AKC. Check again later.
I’m also told you can create and account and ‘manage’ your dogs via their website.