Confessions of a Dog Agility Judge – What Happens to Your Scribe Sheets

Why Timely Record Keeping Is Important

Ever wonder what happens to your scribe sheets after an agility trial? Well, I’m here to solve that mystery and share how this could potentially have a negative impact if you’re not timely when it comes to record keeping.

So here’s what happens to those scribe sheets.

First, I bring them home. Whether it’s in my checked luggage or in the trunk of my car, those precious scribe sheets are transported back to my home where they are carefully placed in a box that will reside in my closet.

Second, after exactly ONE YEAR, I throw them out. Well really, they get tossed into a recycling bin or become a bonfire starter pack, but the end result is the same. They are never seen again. Gone. Forever.

Why Should This Matter to You?

Well, imagine you received a qualifying run at a trial and are counting Q’s toward a title or to meet the requirements for a national event. You rightly assume the qualifier was recorded accurately and it got to the Agility Department’s Home Office…but remember, everyone inputting the qualifying information at the trial and all the way up to home office is human and we do make mistakes. Plus even a technical glitch can happen here or there.

So unbeknownst to you, that important Q was never tallied into the ‘official system’.

By the way, the chances of this happening are roughly less than .01% (1) but I bring this topic up because nobody wants their personal Q to be the freaky odd and negative statistical moment.

Let’s fast forward to some point in the future when you realize a Q is missing from your dog’s accomplishments and are looking to have a correction made. Regardless of what may be in your possession, the ONLY thing that can reverse a non-qualifying score is the SCRIBE SHEET. You know, the one that I (as the judge) have. The very one I only keep for 1 year and then toss into recycle oblivion.

I bring this up because in this modern day and age of agility automation, one very important rule has become forgotten.

It is 100% the handler’s responsibility to monitor and ensure their dog’s accomplishments are correct with each agility organization. But most importantly, you only have 1 year from the date of the trial to dispute the official results.

Since a scribe sheet is the ONLY thing that can change a score dispute, items like a ribbon, a ribbon label or even a video are irrelevant. Useless actually.

How To Prevent Losing a Legitimate Q

The best way to prevent the accidental loss of a Q is to accurately track your dog’s accomplishments as they happen (I use a spreadsheet), as well as check the agility organization’s official results every quarter to be sure they match what I have recorded. I suggest adding this as a To Do task on your electronic calendar and automatically schedule it for every 3 months.

Not only does this prevent the loss of a Q, but it also makes it much easier to track down exactly where the missing Q occurred.

By the way, the stack of scribe sheets in the picture above will be tossed by the time this blog post reaches your in box, so don’t delay! Get started on a system to track your dog’s qualifying runs and be sure to confirm that the agility organization’s results match.

Want a Worksheet to Help Track Your Qualifying Runs?

P.S. Stay tuned, or better yet stay in touch by filling out the form below and receive blog updates in your email, as my next post will include a FREE worksheet to track your qualifying runs!

UPDATE: Link to Worksheet to Track Qualifying Runs and Titles

In the meantime, happy handling!

Lisa Selthofer

 

(1) Side Note: I want to add that it would be incredibly rare for a qualifying run to be incorrectly recorded. In the 18+ years I’ve been judging agility, I can only remember (at the most, maybe) 4 times something like this occurred. When I did some quick math, this roughly came out to a less than .004% chance of happening (see how I came to this percentage by viewing the equation below).

300 runs per day = 300 scribe sheet x 900 scribe sheets for a 3-day weekend, multiplied by 6 agility trials judged per year = 5,400 scribe sheets per year of judging x 18 years of judging = 97,200 total scribe sheets. 4 (the number of times an error occurred) divided by 97,200 scribe sheets = statistically 0.0% when rounded up.

Additional Information:

To Check AKC’s Records (Thank you Amarillo Obedience Club for putting this together):

1. Access akc.org on the internet
2. Create a login
3. Click on the AKC Store/Shop
4. Select AKC Professional
5. Select Competitor Reports under Exhibitors
6. Select 1. Individual Dog Award Record and Points Progression

You are now at the AKC Points and Awards Report form.

1. Select Find a Dog – you will need either your dog’s registration number or registered name (spelled correctly)
2. Once your dog shows up in the Dog space in the form, select View Points/Summary of the Title Progression for this dog

If nothing appears, it is likely that the show where the Q was awarded has not yet been processed at AKC. Check again later.

 

I’m also told you can create and account and ‘manage’ your dogs via their website.

As a 20+ year dog agility coach, I am passionate about producing quality resources for dog agility teams by promoting self-development and delivering clear and specific training solutions that enable teams' to perform with clarity and confidence!

My unique experience as a hands-on trainer and 18+ year dog agility judge led me to create Sequencing For Success and the highly successful 2on-2off Contact Training DVD.

Our household has included Dalmatians, Labradors, Belgian Tervuren, Border Collies and engaging cats.

Contact Lisa via email AgilityOne at Gmail.com (replace at with @ sign)

Please note: I reserve the right to delete comments that are offensive or off-topic.

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13 thoughts on “Confessions of a Dog Agility Judge – What Happens to Your Scribe Sheets

    • I’m so glad you’re enjoying the posts and that you’re an obsessive about record keeping. It’s always good to know exactly where you’re at with your dogs! Thanks for commenting! Lisa

  1. This is a great article. A long time I keep my green ribbons from Novice Obed and all the records that went with them. It let me keep an open leg when they said I did not have a novice title. So I always tell them to go and check to see if they Q’d.

  2. What a great topic!!! And I can say that I am among those rare numbers!! It wasn’t that my dog was recorded as not having Q’d but that a different dog# was recorded for a pairs run/Q that he/we had earned. Thank goodness I knew who that dog belonged to and we were able to get it straightened out at the main office (the dog of record had retired several years prior to the date of that run). And it did impact his titles. Lesson learned for us – very early in my agility career.

  3. I did have an Obedience Q not recorded, many, many years ago. I had to contact the judge to look up her score sheets, & get it recorded. Fortunately I was keeping track of those, I have been very lax in Agility lately. Good reminder Lisa!

  4. Lisa, not agility..but conformation. I had a picture of the results, thankfully. My girl I thought, had finished. Waited and waited…look on akc..she was short 2 points. Because I could track it down, had pictures and it matched the superintendents record, it got fixed. They had given her points to another girl….who thought she was a CH, but in fact was not. So yes mistakes happen. It is up to us to record and track. Good article!

    • Thanks for sharing Karen! I’m so glad your situation worked out. I have found the organizations want to do the right thing and well, we’re all human. Have a GREAT day! Lisa